CONTRACT PROCUREMENT REQUIRMENTS/ PROCEDURES:
Eligibility and rules of origin of Participation: All our tender supply project is open to all legal persons (Participating either individually or in a group consortium) of tenders, foreign companies which are established in all country or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed, All products supplied under this contract must be of good quality and in compliance with standard.
Tender Submission Procedures:
Tender Documents Submission Procedures - Bids/ Supplier document must be submitted by hand to the Secretary Tender Board Procurement Committee office of GCDC through the government accredited Agent that will function as a local representative of the company throughout the tender supply processes.
The following documents are required to be submitted by supplier as their contract supply document.
- A quotation or proforma Invoice covering the products to be supply.
- A letter of Intent stating suppliers ability to handle the contract.
- A letter authorizing and appointing a local company as agent/representative for the tender process.
- Completed copy of the registration.
- Proof of payment for the registration fee.
- Certificate of standard for the product to be supplied (if any).
REGISTERED AND ACCREDITED CONSULTANT SOURCING AGENTS
Please contact us directly to get the list of our registered and accredited agent.
Company Tender Registration/Submission Fee:
Company Tender Registration/Submission Fee is Four Hundred and Fifty United States Dollars (USD$450.00) only. This is payable to the Contract Awarding Committee at the time of tender offer submission through the Accredited Agent representing the company in the Bid. Company Tender Registration and Submission Fee is 100% refundable to bidding companies that do not meet nomination status for Contract Award within two days of their formal disqualification from the tender. Legal Guarantor:
As per contractual laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country; such company is responsible for the payment of the attorney fee not GCDC.
Every Tenderer that wins contract may be under obligation to pay government taxes where needed.
Payment Terms: Every contract winners receive 80% as advance payment while 20% against receipt of photocopy of shipping documents.
Meeting and Site Visit: Information on meetings and/or site visit. No information meeting is planned, but will be duly communicated by both parties represented on any short notice.
Submitted bidding document will be opened by the Honorable Tender Committee Board within three working days of the bid
submission. Pre-qualified/nominated companies with realistic quotations and needed product line will be contacted by the Board.
A Successful Company will receive contract payment in its preferred bank account within Five (5) working days of Contract Agreement Endorsement.
MEETING AND SITE VISIT:
The procurement Board may at their discretion send a delegation to the suppliers company in other to ascertain their production plant, level of production in progress and have a meeting therein, a supplier who wishes to come for an official negotiation is allow to visit this office on appointment.
TEMA SEAPORT ACCRA GHANA CONSIGNEE: GHANA COMMERCE DEVELOPMENT COMMISSION
QUOTATION: EX-WORKS OR FOB BASIS
LANGUAGE OF THE CONTRACT:
All written communications for this tender procedure and contract must be in English Language - All contract supply document must be address to:
OFFICE OF THE DIRECTOR GENERAL
GHANA COMMERCE DEVELOPMENT COMMISSION
REGIONAL HEADQUARTERS: # 10 Sir. Arku Korsah Rd, Accra
MINISTRY OF AVIATION
MINISTRY OF CULTURE And CHIEFTAINCY
MINISTRY OF ENERGY
MINISTRY OF FISHERIES
MINISTRY OF INFORMATION And NATIONAL ORIENTATION
MINISTRY OF LANDS, FORESTRY And MINES
MINISTRY OF MANPOWER, DEVELOPMENT And EMPLOYMENT
MINISTRY OF NATIONAL SECURITY
MINISTRY OF PARLIAMENTARY AFFAIRS
MINISTRY OF PORTS And RAILWAYS
MINISTRY OF PUBLIC SECTOR REFORM
MINISTRY OF TOURISM And DIASPOREAN
THE PRESIDENCY REPUBLIC OF GHANA
UNITED NATIONS PROCUREMENT CAPACITY DEVELOPMENT CENTRE
PUBLIC PROCURMENT AUTHORITY
AFRICAN UNITY (AU)
AFRICA DEVELOPMENT FUND
OFFICE OF THE MINISTER OF STATE In Charge of Public Procurement.Part I of the Bill establishes the Public Procurement Board. The Board is the central body for policy formulation on procurement with oversight responsibility for the process. The composition of the Board is eleven (clause 4) with a Chairperson nominated by the President. The private sector is represented on the Board by four persons, including a woman, who have experience in procurement. The Vice-Chairperson is elected from among these four persons. Included in the functions of the Board (clause 3) is the publication of a monthly Procurement Bulletin. Training is an important function of the Board. The Board also has investigative powers among others. A Chief Executive heads the Secretariat (clause 9). Part II of the Bill is on procurement structures and provides for the administrative and institutional arrangements for procurement. The Bill applies to the procurement of goods, works and services financed in whole or in part from public funds unless Cabinet decides otherwise (clause 14). The responsibilities of a procurement entity are stated in clause 15. Each entity is to have a tender committee (clause 17) to ensure compliance with the Act. Tender Review Boards have been established in clause 19 to provide concurrent approvals for recommendations for contract award made by tender committees. Part III deals with procurement rules. The qualifications of tenderers have been spelt out in detail in clause 21. The pre-qualification proceedings are stated in clause 22. Other matters relate to participation by suppliers, contractors and consultants and the record of procurement proceedings in clauses 24 and 27. A procurement entity may reject a tender, proposal or quotation at any time prior to acceptance on economic grounds (clause 28) Part IV of the Bill is on methods of procurement. This may be by competitive tendering clause 34, by two stage tendering, restrictive tendering or single source tendering clause 35-40, procedures for each type are stipulated. A procurement entity may also request for quotations (clause 41) Part V is on tendering procedures. It is divided into three Sub- Parts on the invitation of tenders and applications to prequalify, the submission of tenders and the evaluation and comparison of tenders. Provision is made for national competitive tendering and international competitive tendering (43 and 44). A procurement entity may grant of preference in clause 59. Part VI deals with the methods and procedures to procure consultants. A notice of invitation of interest is to be prepared and candidates shortlisted. Direct invitation for economic and efficiency reasons is permitted in certain circumstances with the approval of the Board (clause 65). The criteria for the evaluation of proposals is spelt in clause 68. The evaluation of proposals is to be carried out in two stages; first the quality and then the cost (clause 73). Selection procedure depends on whether price is or is not a factor (clauses 74 and 75). Under clause 76 confidentiality is to be respected. Part VII is on review. Clause 77 establishes the right to review which any supplier, contractor, or consultant has. There are however some exclusions to the right. In the first instance complaints are to be submitted to the head of procurement entity (clause 78). Administrative review by the Board follows in certain circumstances (clause79)
Part VIII is on the disposal of stores and equipment. A Board of Survey is to be convened by the head of an entity in clause 82. This Board of Survey will make recommendations about the best method of disposing of obsolete or surplus stores, plant and equipment. The disposal may be by transfer, sale by public tender, sale by public auction or destruction.The miscellaneous Part IX contains provisions on code of conduct, investigation by the Board, statutory audits, offences and the review of threshold levels amongst others. Finally, the Bill revokes the District Tender Board Regulations,1995 (L.I.1606) and repeals the Ghana National Procurement Agency Decree 1976 (SMCD 55) and the Ghana Supply Commission Law, 1990 (PNDCL 245)both of which are now spent. Ghana Commerce Development Commission opens new door for foreign trade and investment.
CURRENT BIDS/LIST OF PRODUCTS:
For security reasons this Board does not publish our current tender list via our website, please contact us directly to inquire the current tenders and the list of our registered and accredited local sourcing agent. The following products are for bidding by potential/prospective companies who are interested to supply. The items specified here under covers the 2021/2022 project year for our member states development project:
- Solar Street Lights.
- Automobile / Industrial Lubricants
- Hospital Equipment.
- Power transformers
- Farming/Agricultural tools
- Treated mosquito nets
- pharmaceutical products
NOTE: Products not listed here falls within our exclusive list and as such contains in the official tender document/booklet.